Welcome to WashU!
We are excited to welcome counselors to campus for our Counselor Visit Program, Wednesday, March 26, through Friday, March 28, 2025! This program is by invitation only – please do not forward this information to other colleagues without approval from the WashU Counselor Visit Program Planning Team.
We’re thrilled to partner with you so that we can better serve students together.
Booking travel
Once you have registered to attend our Counselor Visit Program, please follow the instructions below to book travel:
If you are flying to St. Louis, please call Bonnie Sacco-Meyer with TravelPlex travel agency at 314-991-5424 to make your travel arrangements. Please finalize your travel arrangements as soon as possible, but no later than January 24. Be sure to indicate that you are a counselor attending the Counselor Visit Program at WashU. To ensure that all counselors are on campus and able to participate in our full schedule of programming, we would like all flights to arrive in St. Louis by 3:00 p.m. on Wednesday, March 26. During our closing breakfast we want to hear your thoughts about our time together, so we can continue to provide valuable content and experiences for counselors. Our expectation is that departures will begin around 1:00 p.m. on Friday, March 28, to make sure all can participate.
If you choose to travel by car to St. Louis, WashU will reimburse you for your mileage for a roundtrip visit between your home address and WashU (up to the cost of a flight from the airport nearest your home). The IRS standard mileage rate is currently 70 cents/mile.
All Counselor Visit Program attendees will be staying on campus at The Charles F. Knight Executive Education and Conference Center. All hotel arrangements are made by WashU in advance for those registered to attend the program. Please note check-in time is 3:00 p.m., and checkout time is 12:00 p.m.
Tentative itinerary
*More detailed information will be emailed to those registered a week before the event begins.
Wednesday, March 26:
- Arrival in St. Louis
- Check-In at The Charles F. Knight Executive Education and Conference Center
- Welcome Dinner
Thursday, March 27:
- Breakfast
- Admissions & Aid Overview
- Academic Divisions Panel
- Campus Tour with Bear Ambassadors
- Lunch with Current Students
- Student Services Panel
- Optional Admissions Case Study
- Dinner with WashU Faculty & Campus Partners
Friday, March 28:
- Closing Breakfast & Discussion with the Admissions Team
- Hotel Checkout & Departure from St. Louis
Meet the Counselor Visit Program Planning Team
If you have questions about the counselor visit, please contact Emily Smolenski or Morgan Farrar.
Morgan Farrar
She/Her/Hers
Senior Assistant Director
Illinois (City of Chicago and North/Northwest Chicago Suburbs); Ohio (Central and Southern)
Bill Prescott
He/Him/His
Senior Associate Director
Colorado; Oregon; Washington; Canada; Countries in Oceania
William Roberts
He/Him/His
Assistant Director
Connecticut; New York (Long Island, Queens, and Westchester)
